Participant Management / PCO / Hotel Booking
Planning a conference, congress or gathering for employees or customers? Medvind helps you with professional participant management and PCO services — from registration and hotel booking to QR check-in and event app. We give you full control and participants a smooth experience.
Our participant management gives you full control from invitation to check-in
When details matter, you need the whole to come together. Medvind offers complete participant management and PCO services that give you peace of mind — and participants a seamless experience. Whether you are organizing a specialist summit, a conference, a kick-off or a company trip, we ensure the participant journey runs smoothly — from invitation and registration to payment, execution and follow-up after the event.
We handle everything — so you can focus on content
You get a full solution operated by people who understand technology, communication and events.
We assist with:
• Invitations and personalized emails
• Registration systems and setup
• QR codes and mobile check-in
• Hotel booking and room allocation
• Ongoing participant communication
• Payment, invoicing and reporting
• Technical support during the event
• GDPR-secure data handling
• A dedicated landing page with practical info
• Follow-up with sponsors, exhibitors and partners
• Evaluation, statistics and post-event follow-up with participants
• Communication aligned with desired visual branding and style
All in one platform
— including an event app as part of the solution. We offer a professional event app that gives participants everything they need at their fingertips:
• Program and agenda
• Practical information, maps and room layouts
• Information about speakers, sponsors, exhibitors and partners
• Notifications, Q&A and polls
• Participant lists and 1:1 chat
• Evaluation and on-demand content
The app is tailored to each event — and ensures better flow and more engagement.
Why choose Medvind?
• We work with several leading systems and find the right solution for you
• You get one point of contact — but access to our full professional environment
• We understand logistics, communication and the participant journey — many on our team have hotel backgrounds
• We don’t cut corners — but often reduce costs
Who already uses us?
We provide participant management and PCO services for ministries, directorates, businesses and organizations including DSS, Nores and the UN.
We work with both public and international actors with high demands for security, quality and professional execution.
Ready for easier participant managment?
We’d be happy to show you how we can simplify your next conference or gathering.
